Last Updated: March 26, 2026

1. Who we are

We are the Jain Student Forum (JSF), a student-led organisation focused on building community through events, culture, and connection.

Our website address is:
https://jainstudentforum.org

For any privacy-related queries, please contact us at:
📧 contact@jainstudentforum.org

2. What Data We Collect

We may collect and process the following personal data:

a) Information you provide directly:

• Name
• Email address
• Phone number (if provided)
• Billing and payment details (processed securely via third-party providers)
• Event registration details
• Any information submitted via forms or messages

b) Automatically collected data:

• IP address
• Browser type and device information
• Pages visited and usage data
• Cookies and tracking data (see Section 6)

3. How We Use Your Data

We use your data to:

• Process event bookings and ticket purchases
• Communicate important event updates
• Featured on JSF social platforms
• Provide customer support
• Improve our website and services
• Ensure security and prevent fraud
• Comply with legal obligations

We will never sell your personal data to third parties.

4. Payments

All payments made through our website are processed securely via third-party payment providers (Square integration with WooCommerce).

We do not store your full payment card details on our servers.

5. Who We Share Your Data With

We may share your data with:

• Trusted third-party service providers (e.g. payment processors, email tools)
• Website hosting and security services
• Legal or regulatory authorities if required

These providers are only given access to data necessary for their function and are required to handle your data securely.

6. Cookies

We use cookies to:

• Improve website functionality
• Remember your preferences
• Analyse website traffic

You can disable cookies through your browser settings, although this may affect site functionality.

7. Comments & User Content

When visitors leave comments, we collect:

• Data shown in the form
• IP address and browser details (for spam detection)

An anonymised version of your email may be sent to services like Gravatar.
Approved comments may be publicly visible.

8. Media Uploads

If you upload images to the site, please avoid including embedded location data (EXIF GPS), as others may be able to extract this information.

9. Embedded Content

Pages on this site may include embedded content (e.g. videos, images, social media).

These external websites may:

• Collect data about you
• Use cookies
• Track your interaction

We are not responsible for third-party privacy practices.

10. Data Retention

We retain your data only as long as necessary:

• Event and transaction data: retained for administrative and legal purposes
• User accounts: until deleted by you or upon request
• Comments: retained indefinitely for moderation purposes

11. Your Rights (UK GDPR)

Under UK data protection law, you have the right to:

• Access your personal data
• Request correction of inaccurate data
• Request deletion of your data
• Restrict or object to processing
• Request a copy of your data

To exercise these rights, contact us.

12. Data Security

We take appropriate technical and organisational measures to protect your data from:

• Unauthorised access
• Loss or misuse
• Alteration or disclosure

However, no system is completely secure, and we cannot guarantee absolute security.

13. Children’s Data

Our services are intended for university students and young adults.

14. Changes to This Policy

We may update this Privacy Policy from time to time.
Changes will be posted on this page with an updated date.

15. Contact Us

If you have any questions about this Privacy Policy or how your data is handled, please contact us.